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Power Prompt Documentation

Organisation and Team Hierarchy

The Organisation menu, located under the Insights section of the navigation sidebar, serves as the operational command centre for Team Managers and organisation leads. It unifies the governance of human members, isolated workspaces, and AI inference configurations.

Organisation Console and Team Management

1. The Four Organisation Pillars

The top navigation row presents four aggregate metric cards that double as fast navigation tabs:

Tab / CounterMetric ShownOperational Purpose
TeamsTotal teams createdTeam roster, structural setup, and operational activity.
UsersTotal affiliated collaboratorsUser directory, account status, and role assignments.
WorkspacesConfigured isolated workspacesBoundary perimeters for prompts, categories, and permissions.
API KeysActive inference API credentialsGovernance of LLM model connections and team credentials.

2. Teams Overview

When the Teams tab is active, the interface displays a two-column layout: the team directory on the left and the detailed operational card of the selected team on the right.

Left Panel: Teams Overview

This panel lists all teams within your supervisory scope:

  • + Create Team Button: provision a new team by specifying its title, designated manager, and operational mandate.
  • Search Bar (Search...): filter teams dynamically by keyword.
  • Team Cards: summary blocks indicating:
    • Team name (e.g., Demo Team).
    • Operational status badge (e.g., green Active badge).
    • Member headcount (e.g., 4 members).
    • Connected workspace count (e.g., 2 workspaces).
    • Key icon signaling active AI inference credentials.
  • Pagination Controls: standard navigation (Previous, page index, Next).

3. Selected Team Detail View

The right-hand panel provides full visibility into the active team’s setup and activity.

Management Header

  • Team Name & Status: display header with live Active badge.
  • Assigned Managers: roster of authorized administrators (Managers: Sarah Mitchell...).
  • Edit Team Button: modify team properties, descriptions, or administrative settings.
  • Invite Member Button: launch the invitation drawer to add a user directly to this specific team.

Team Resource KPIs

Four summary cards highlight resource distribution for the selected team:

  1. Members: total collaborators assigned to the team.
  2. Workspaces: number of partitioned prompt workspaces available.
  3. Active AI Providers: count of operational AI connections (OpenAI, Anthropic, Google, private endpoints).
  4. Date: exact creation timestamp of the team within the platform.

Team Overview Block (Structural Identity)

This sub-panel summarizes core administrative parameters:

  • Team Manager: full name and corporate email address of the team lead.
  • Team Description: functional objective (e.g., AI Innovation Team).
  • Created Date: baseline creation timestamp.
  • Status: operational state (Active).

Recent Activity Block (Audit Trail & Access Tracking)

The Recent Activity stream delivers an audit trail of team-level security and access events:

  • Event Type: e.g., LOGIN SUCCESS upon verified authentication.
  • Subject & Team Scope: collaborator name and target team (e.g., Alex Morgan • Demo Team).
  • Compliance Badge: verification status (SUCCESS).
  • Precise Timestamp: exact date and minute (e.g., 26/09/2026 13:23) ensuring transparent access monitoring.

4. Inviting Collaborators and Managing Roles

To onboard new members to a team:

  1. Click the blue Invite Member button in the team header (or switch to the Users tab).
  2. Enter the collaborator’s corporate email address.
  3. Assign their initial privilege level:
    • Standard User: accesses assigned team workspaces to draft, test, and execute prompts.
    • Team Manager: oversees members, administers workspaces, and tracks aggregate team analytics.
  4. Dispatch the invite: the collaborator receives an onboarding email containing secure activation steps.

5. Offboarding and Lifecycle Transitions

During team restructurings, internal mobility, or staff departures:

  • Account Deactivation: revokes access credentials immediately without removing authored prompts or disrupting published version histories.
  • Ownership Reassignment: reassign workspace stewardship and critical prompts to a designated peer.
  • Pre-Archiving Audit: review the Recent Activity stream to confirm session closure before account retirement.