Consult this reference terminology glossary and operational checklists to guide platform adoption across your organisation.
1. Terminology Glossary
| Term | Operational Definition |
|---|
| Prompt | Natural language directive or structured set of instructions executed by a Large Language Model (LLM). |
| Prompt Template | Standardised, reusable prompt asset featuring static instructions and dynamic variable placeholders {{...}}. |
| Variable | Universal dynamic field substituted with user inputs upon runtime execution of a parameterized prompt. |
| Workspace | Governed collaborative container aggregating team prompts, categories, tags, and AI model credentials. |
| Team | Cluster of collaborators sharing an operational scope (department, functional unit, or cross-functional project). |
| Organisation (Tenant) | Top-level corporate entity supervising all subordinate teams, workspaces, users, and security baselines. |
| Version | Immutable historical snapshot of a prompt (content, metadata, inference parameters, and author attribution). |
| Compare Versions Button | Visual side-by-side diff tool highlighting additions, deletions, and textual edits across two revisions. |
| Tag | Cross-cutting keyword for rapid filtering (strictly limited to a maximum of 4 tags per prompt). |
| Improve Assistant | Built-in prompt engineering utility enhancing clarity, structure, and output formatting in one click. |
| System API Keys | Shared infrastructure credentials managed by platform administrators to power platform-native intelligence features (Improve feature and Prompt Lab: Architect & Improver). |
| Organisation / Team API Keys | Departmental inference credentials configured by managers in the Organisation menu, enabling collaborators to run and test prompts against approved AI models. |
2. Operational Onboarding Checklists
Checklist for Team and Organisation Managers
| Onboarding Action | Status |
|---|
| Organisation and team settings confirmed in admin console | [ ] |
| Collaborators invited individually or via bulk roster import | [ ] |
| Functional teams established according to department | [ ] |
| Members mapped to their designated operational teams | [ ] |
| At least one workspace provisioned per team | [ ] |
| Role levels and permission boundaries configured | [ ] |
| AI model integrations (OpenAI, Anthropic, Google) tested and active | [ ] |
| Master category hierarchy established in the library | [ ] |
| Naming conventions and the 4-tag rule communicated to teams | [ ] |
| Welcome invitations and onboarding guidance distributed to users | [ ] |
Checklist for Standard Users
| User First Steps | Status |
|---|
| User account verified via welcome activation email | [ ] |
| User profile completed (name, title, focus area) | [ ] |
| Workspace access confirmed for designated team | [ ] |
| First prompt drafted in Markdown with clear title and description | [ ] |
| Assigned up to 4 tags and appropriate category classification | [ ] |
| Prompt tested live or enhanced with the “Improve” assistant | [ ] |
| Initial version (v1.0) saved to the workspace repository | [ ] |
| Power Prompt browser extension installed and connected | [ ] |
